PROVINCIAL ENGINEERING OFFICE

MISSION

It is the special task of the Provincial Engineer’s Office to execute all engineering construction, maintenance and planning activities of the Provincial Government pertaining to public building, provincial roads and bridges, water works, farm-to-market roads and various community infrastructure projects so as to deliver efficiently the basic services and the provision of adequate facilities among Quirinians.

VISION

We envision to have implemented the Construction of all various Infrastructure projects of the Provincial Government such as Buildings, Farm-to-Market Roads, Water Works and Serve as our Gateway to reach the people of Quirino and connecting Quirino to Neighboring Provinces.

I.  FUNCTIONAL STATEMENTS:

1. Maintains all provincial roads and bridges whose funds are chargeable to infrastructure fund.

2. Undertakes construction, rehabilitation, repair and improvement of Provincial Roads and Bridges financed by Local, National and Barangay Aid.

3. Prepares plan and Programs of Work of all infrastructure projects of the province for the approval of the Provincial Governor and/or other agencies concerned.

4. Extends technical assistance to other agencies upon request filed thru the Provincial Governor

5. Performs administrative supervision of office and field personnel.

6. Maintains & Repairs all lights and heavy equipment of the province to maximize equipment operation.

II. OBJECTIVES:

1. To execute all infrastructure projects of the province such as construction and maintenance of   provincial roads and bridges, building and other projects to be financed by Local and National Aid Fund.

2. To extend technical assistance to municipalities in the preparation of Plans, Programs of Work, and implementation of their Infrastructure Projects.

3. To operate a provincial equipment pool for the maintenance and safekeeping of provincial equipment.

THE FRONTLINE SERVICES OF THE PROVINCIAL ENGINEERING OFFICE

SECTOR  : INFRASTRUCTURE

OFFICE   : PROVINCIAL ENGINEER’S OFFICE

SERVICE : ISSUANCE OF ROAD RIGHT OF WAY CLEARANCE (Duration: 9 hours & 5 minutes)

CLIENT   : LGUs, Landowners

Steps	Process/ Activities		Duration	Requirement	Fees	Responsible Person	Location
	Client	Service Provider
1	Seeks audience to the office of the Provincial Engineer	Interviews client	30 mins	a) Letter request b) Lot Plan c) Title/Tax declaration d) Letter of waiver duly notarized		Incharge of RROW Zenaida A. Collado Daniel L. Cadacio Dominador A. Sensano	PEO, Cabarroguis, Quirino
2		Investigation at Site	8 hours	none		Incharge of RROW Robert I.  Salvador Fernando Gamino Jaime Sibulangcao Ferdinand Pastor	Project Site
3		Prepare RROW clearance		Above supporting documents		Incharge of RROW Zenaida A. Collado Daniel L. Cadacio Dominador A. Sensano	PEO, Cabarroguis, Quirino
4	Receives RROW Clearance	Release of RROW Clearance	5 mins	none		Releasing Officer Melanie D. Pastor, Aurora T. Mamauag	PEO, Cabarroguis, Quirino
		TOTAL	9 hrs. & 5 min.

SERVICE:   MATERIALS LABORATORY TEST: (Duration: 3 days, 4 hours, 40 minutes)

CLIENTS:    LGUs, Contractors, Landowners

Steps	Process/ Activities		Duration	Requirement	Fees	Responsible Person	Location
	Client	Service Provider
1.	Submit material sample/Request	Review materias samples/Request	5 mins	Materials to be tested and the kind of test		Laboratory Technician Fred A. Germinal, Sadiri S. Raspado	PEO, Cabarroguis, Quirino
2.		Fill up MQC Form No.1	5 mins.	MQC Form 1		Laboratory Technician Leonardo Victorio, Darius R. Pascual	PEO, Cabarroguis, Quirino
3.		Perform different test	3 days max.	For instruments & materials to be tested		Laboratory Technician Leonardo Victorio, Darius R. Pascual	PEO, Cabarroguis, Quirino
4.		Compute test result	2 hrs.	Papers, ballpen		Leonardo Victorio, Darius R. Pascual
5.		Review and finalize  test result	30 mins			Section Head Fred A. Germinal	PEO, Cabarroguis, Quirino

PREPARATION OF THE PROGRAM OF WORK.

Program of Work is needed for the breakdown of expenses for labor and materials.  Program of Works should be in accordance to engineering standards and strictly follow as per plans & programs and it should not exceed the allotted budget for the project.

Steps	Process/ Activities			Duration	Requirement	Fees	Responsible Person	Location
	Client	Service Provider
1	Submit request letter/Resolution to the Office of the Prov’l Engineer	Receive request letter/resolution		3 minutes	a. Project resolution b. Source of fund for the project		Daniel L. Cadacio Dominador A. Sensano Fred A. Germinal Zenaida A. Collado	P.E.O, Cabarroguis, Quirino
2	Get Schedule for the conduct of project ocular inspection	Set Schedule for the conduct of ocular inspection		5 min.	Submitted requirements		Daniel L. Cadacio Dominador A. Sensano Fred A. Germinal Zenaida A. Collado	P.E.O, Cabarroguis, Quirino
3		Conduct ocular inspection		1 day	Survey Instruments		Daniel L. Cadacio Domindor A. Sensano Fred A. Germinal Zenaida A. Collado Efren U. Cabauatan Robert I. Salvador Fernando M. Gamino Jaime P. Sibulangcao Edwin C. Millan Aurora T. Mamauag Leotito T. Ancheta Carlos R. Salvador Leonila M. Benavidez Lilibeth B. Ventura	Project Site
4	Wait for the preparation of Program of Work	Review a draft of the project and detailed estimate		Large projects-1 week to2 weeks Medium projects-3 days to 1 week Small projects-1 to 2 days	Result of ocular inspection		Daniel L. Cadacio Domindor A. Sensano Fred A. Germinal Zenaida A. Collado Efren U. Cabauatan Robert I. Salvador Fernando M. Gamino Jaime P. Sibulangcao Edwin C. Millan Aurora T. Mamauag Leotito T. Ancheta Carlos R. Salvador	P.E.O, Cabarroguis, Quirino
5.	Wait for the preparation of Program of Work	Forward drafted plan & detailed estimates to Prov’l .Engr. & Local Chief Executive for signing & approval		1 day	Plan & Detailed Estimated		Ireneo N. Benavidez Provincial Engineer Dakila Carlo E. Cua Governor	P.E.O, Cabarroguis, Quirino Prov’l Gov’t of Qno.
6.	Claim Approved Program of Work	Record/Issue approved Program of Work		3 minutes			Daniel L. Cadacio Dominador A. Sensano	P.E.O, Cabarroguis, Quirino
	TOTAL RESPONSE TIME		104 HRS. & 6 MINUTES OR LESS

PREVENTIVE MAINTENANCE/REPAIR OF EQUIPMENT (MACHINE WORKS/ELECTRICAL WORKS)

Steps	Process/ Activities		Duration	Requirement	Fees	Responsible Person	Location
	Client	Service Provider
1	Inform the Personnel incharge of the equipment	Supply the necessary spareparts needed	5 mins	Quotation		Head: IRENEO N. BENAVIDEZ Provincial Engineer DIOSDADO C. BERGADO Engineer IV	P.E.O., Cabarroguis, Quirino
2	Submit quotation of the spare parts needced.	Provided the necessary documents needed	5 mins	Official Receipt
3	Wait for the approval of the quotation	Pay the cost of  spareparts	5 mins	Business Permit			P.E.O., Cabarroguis, Quirino
4	Deliver the spareparts needed.	Recieves & Inspect the Quality of Mat’ls Delivered	20 mins-1 hr.	Official Receipt		Mechanics: Esteban Talaue Roland Ruaboro Eufeciano Feria	P.E.O., Cabarroguis, Quirino
	TOTAL RESPONSE TIME		1 HR. & 15 MINS

PREVENTIVE MAINTENANCE/REPAIR OF EQUIPMENT (MACHINE WORKS/ELECTRICAL WORKS)

MAJOR/MINOR REPAIR)

Steps	Process/ Activities		Duration	Requirement	Fees	Responsible Person	Location
	Client	Service Provider
1	Inform the Personnel in-charge of the equipment	Supply the necessary spareparts needed	5 mins	Job Order/ Quotation		Head of Office: IRENEO N. BENAVIDEZ Provincial Engineer DIOSDADO C. BERGADO Engineer IV	P.E.O., Cabarroguis, Quirino
2	Specify the parts to be repair	Provide the necessary documents needed for the specified works	30 mins	Official Receipt
3	Specify the spareparts needed	Pay the cost of labor upon completion	30 mins	Business Permit		Elohim Ylanan	P.E.O., Cabarroguis, Quirino
4	Specify the labor cost to be repair		5 mins			Mechanics: Esteban Talaue Roland Ruaboro Eufeciano Feria	P.E.O., Cabarroguis, Quirino
5.	Specify the duration of the works		5 mins				P.E.O., Cabarroguis, Quirino
6.	Wait for the approval of the works		5 mins				P.E.O., Cabarroguis, Quirino
	TOTAL RESPONSE TIME		1 HR 20 MINS

USE OF HEAVY EQUIPMENT IN THE IMPLEMENTATION OF PROJECT (BARANGAY FUND)

(Maintenance of various Provincial/Barangay Roads)

Steps	Process/ Activities		Duration	Requirement	Fees	Responsible Person	Location
	Client	Service Provider
1	Inform the Personnel in-charge of the equipment	Schedule the equipment needed	5 mins	Source of fund of the project		Ireneo N. Benavidez Provincial Engineer	PEO, Cabarroguis, Quirino
2	Specify the source of fund of the project	Issue approve trip tickets	3 mins	Approved trip tickets		Zenaida A. Collado	PEO, Cabarroguis, Quirino
3	Present Approved Program of Work	Issue consumption/lub.oil needed of the equipment	3 mins	Approved Program of Works		Zenaida A. Collado	PEO, Cabarroguis, Quirino
4	Wait for the Schedule in the equipment	Monitor/inspect the implementation of the project Prepare Disbursement Voucher for rental and consumption Issue Official Receipt	5 mins			Zenaida A. Collado Sadiri S. Raspado Ferdinand P. Pastor	PEO, Cabarroguis, Quirino
	TOTAL RESPONSE TIME		15 Mins

LENDING IN THE USE EQUIPMENT TO INDIVIDUAL/GROUPS/AND OTHER AGENCIES (LOCAL OR NATIONAL)

The PEO may lend vehicles or heavy equipment to other agencies such as DEPED and other barangays for infrastructure projects subject however to the provision of Fuel & lubricants

Steps	Process/ Activities		Duration	Requirement	Fees	Responsible Person	Location
	Client	Service Provider
1	Inform the Personnel incharge of the equipment	Verify the availability of the equipment	5 mins	Approved request letter by the LCE or any authorize representative.		IRENEO N. BENAVIDEZ Provincial Engineer	P.E.O., Cabarroguis, Quirino
2	Present approve request letter by the LCE or any authorize representative at least 1 day before the used of any equipment	Schedule the equipment	5 mins	Source of fund for the Consumption of the equipment		DIOSDADO C. BERGADO Engineer IV	P.E.O., Cabarroguis, Quirino
3	Specify the purpose/duration/place/s to bevisited	Issue/approved trip ticket	5 mins	Approved trip ticket		Drivers/Operators	P.E.O., Cabarroguis, Quirino
4	Specify the source of consumption of the equipment	Issue consumption/lubricants, oil of equipment needed	5 mins	Approved trip ticket			P.E.O., Cabarroguis, Quirino
5	Wait for the availability of the equipment		3 mins				P.E.O., Cabarroguis, Quirino
6	Wait for the approval of the request		2 mins				P.E.O., Cabarroguis, Quirino
	TOTAL RESPONSE TIME		25 Minutes

LENDING IN THE USE EQUIPMENT TO CONTRACTORS/PRIVATE INDIVIDUALS WITH RENTAL

The PEO may lend equipments to contractors private individuals provided they pay the rental fees in accordance to existing Provincial Revenue Laws & Ordinances.

Steps	Process/ Activities		Duration	Requirement	Fees	Responsible Person	Location
	Client	Service Provider
1	Inform the Personnel in charge of the equipment	Issue ERRO/ Contract Form	5 mins	ERRO/ Contract Forms		IRENEO N. BENAVIDEZ Provincial Engineer DAKILA CARLO E. CUA Provincial Governor	P.E.O., Cabarroguis, Quirino PGO, Cabarroguis, Quirino
2	Specify the equipment needed	Issue Order of Payment	5 mins	Order of Payment		Cashier PTO
3	Specify the purpose/duration/location	Issue Official Receipt	10 mins	Official Receipt
4	Secure ERRO/Contract form.	Schedule the Equipment needed	5 mins			Drivers/Operators
5	Order of Payment of the equipment needed.		3 mins
6	Pay the required fees		2 mins
7	Wait for the scheduled of the equipment		10 mins	Approved Trip ticket
	TOTAL RESPONSE TIME		40 mins