Office of the Provincial Accountant

Vision & Mission

VISION:

To beat the optimum commitment as a leading support office to watch over the Province coffer without sacrificing the legitimate opportunities regarding the financing of local programs and projects towards progress and development in a most cost-effective way with high-esteem and stint of professionalism.

MISSION:

The office aimed to help trim down local government expenditures, generate surpluses/savings thru effective pre-audit and control system, promote greater transparency in its transactions and operations within the climate of trust and confidence among its active partners and staunch clientele.  Guided with the employees utmost responsibility, integrity and unselfish dedication to public service, it will realize its VISION.


Frontline Services

PREPARATION AND ISSUANCE OF ACCOUNTANT CHECK ADVICE

CLIENTS          :               Employees of the Provincial Government, Suppliers, Dealers, Contractors, et.al

STEP STEPS/ PROCESS DURATION REQUIREMENTS

/ FORMS

FEES PERSON

RESPONSIBLE

LOCATION
CLIENT SERVICE PROVIDER
1 Provincial Government Employees, contractors, suppliers , dealers  and liaison from PTO-CASHIER forwards the disbursements vouchers and payrolls to Provincial Accounting Office Receive Disbursement Vouchers and payrolls for check advice 1 mins / voucher/ payroll Signed check and approved Disbursement Vouchers or payrolls with complete documents None Internal Division

Christopher Garcia

Manolito Lumanog

Provincial Accounting Office

2

Encodes check advice 5 mins / advice None Internal Division

Christopher Garcia

Manolito Lumanog

Provincial Accounting Office

3

Signs Advice 2 mins/ advice None Provincial Accountant Provincial Accounting Office

4

Sign/Claim the released copy of  the DV or payroll and check. Detaches copy  and Delivers check advice to LBP 20 mins None Assigned Personnel Provincial Accounting Office

TOTAL RESPONSE TIME

28 MINS

PREPARATION AND ISSUANCE OF JOURNAL ENTRY VOUCHER (JEV)

CLIENTS            :               Employees of the Provincial Government, Suppliers, Dealers, Contractors, et.al.

STEP PROCESS/ ACTIVITIES DURATION REQUIREMENT / FORM FEES PERSON RESPONSIBLE LOCATION
CLIENTS SERVICE PROVIDER
1 Provincial Government Employees, contractors, suppliers , dealers  and liaison from PGO forwards the disbursements vouchers and payrolls to Provincial Accounting Office Records in logbook for JEV numbering. 2 minutes per claim Disbursement voucher or payroll and its respective supporting documents Receiving Clerk

Rolly  N. Pabellena

Noemi P. Dela Cruz

Provincial Accounting Office
2 Distribution of DVs and payrolls to Internal audit personnel for JEV

10 minutes per voucher/ payroll

Pre-audited DVs and payrolls and its supporting documents and attachment are duly approved by the Chief of Executive. None Internal  Control Division and            Adm. Division Provincial Accounting Office
3 Cash Monitoring 2 minutes/ voucher or payroll None Internal Audit Personnel Provincial Accounting Office

4

Approves JEV of the Provincial Accountant or the next in rank

1minute per claim

Duly prepared JEV None Provincial Accountant or Assistant Provincial Accountant and next in rank Provincial Accounting Office

5

Sign/Claim the released copy of  the DV or payroll Detaches supporting documents and Releasing of DVs and payrolls to claimants/ liaisons or forwarding to PTO

3 minutes/ claim

None Releasing Clerk Provincial Accounting Office
TOTAL RESPONSE TIME 18 MINS

PREPARATION AND ISSUANCE OF CERTIFICATION

CLIENTS            :               Employees of the Provincial Government, Suppliers, Dealers, Contractors, et.al.

STEP PROCESS/ ACTIVITIES DURATION REQUIREMENT /

FORM

FEES PERSON

RESPONSIBLE

LOCATION
CLIENTS SERVICE PROVIDER

1

Provincial Government Employees, contractors, suppliers , dealers  and liaison Request certification for GSIS, PAG-IBIG, PHIC, LBP  QUEDANCOR & TAX WITHHELD to Provincial Accounting Office Accept verbal request from client and records in logbook

1 minute per request

Certification Fee Admin. Division /Electronic Data Processing Division

  • Angierose S. Garnace
  • Imelda T. Gatuz
  • Dennis F. Whigan
Provincial Accounting Office

2

Pay certification to PTO- P30.00 per certification Provincial Treasurer’s Office

3

Retrieves files/ folder of remittances and summary of payments

25 minutes per certification

None Admin. Division /Electronic Data Processing Division Provincial Accounting Office

4

Encodes deduction of payments

5 minutes per  certification

None Admin. Division /Electronic Data Processing Division Provincial Accounting Office

5

Signs certification

2 minutes/ advice

None Provincial Accountant Provincial Accounting Office

6

Present the Official Receipt Releases certification

1minute

None Assigned Personnel Provincial Accounting Office
TOTAL RESPONSE TIME 34 MINS

PROCESSING OF CLAIMS

CLIENTS            :               Employees of the Provincial Government, suppliers, dealers, contractor, et.al.

STEP PROCESS/ ACTIVITIES DURATION REQUIREMENT

/ FORM

FEES PERSONAL

RESPONSIBLE

LOCATION
CLIENTS SERVICE PROVIDER

1

Provincial Government Employees, contractors, suppliers and dealers forwards the disbursements vouchers and payrolls to Provincial Accounting Office Records in logbook and numbering of the DVs and payrolls 2 mins / claim Disbursement voucher or payroll and its supporting documents and attachment Receiving Clerk

  1. Rolly Pabellena
  2. Noemi Dela Cruz
Provincial Accounting Office

2

Distribution of DVs and payrolls to Internal audit personnel 1 min/ claims Disbursement voucher or payroll and its supporting documents and attachment None Internal Control Division and Adm. Division Provincial Accounting Office

3

Pre-audit  claim and affix his/her initials per DVs and payrolls. 20 mins/ voucher or payroll Disbursement voucher or payroll and its supporting documents and attachment None Internal Audit Personnel

Beverly T. Catu

Cardelito M. Andres

Carmelita T. Sulio

Edwin B. Pineda

Milagros P. Salvador

Merlina F. Gabay

Jocelyn I. Dantes

Christopher Garcia

Rolly N. Pabellena

Michelle Joy G. Laitan

Faith Pia Martinez

Angierose S. Garnace

Provincial Accounting Office

4

Indexing of DVs & payrolls to individual ledger cards 15 mins / Employee None Assigned Personnel per Fund Internal Audit Personnel
5 Approved claims of the Provincial Accountant or the next in rank

2 mins / claim

Audited & obligated DV or payroll  and its supporting documents None Provincial Accountant or Assistant Provincial Accountant and next in rank Designated Asst. PA or the next in rank ( If claims for salaries and wages)

Provincial Accountant ( All other claims)

6

Sign/Claim the released copy of the DV or OB R Recording and Releasing of DVs and payrolls to claimants/ liaisons or forwarding to PTO

3 mins/ claim

Disbursement voucher or payroll & OB R None Releasing Clerk Provincial Accounting Office

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