Provincial Budget Office

Vision & Mission

VISION:

To advocate good Governance and be a medium of change in the optimum utilization of resources that will serve the general welfare and interest of the people.

To attain the core values and basic principles of the planning, programming, budgeting, and revenue administration, to encourage transparency in the local government and improving the quality of service delivery.

MISSION:

The Budget is committed to undertake systematic procedures in the management of the local budget processes of the Provincial Government and the implementation of innovative options to strengthen the existing budget process.

Performance Pledge

PERFORMANCE PLEDGE

We, the civil servants of the Provincial Budget Office, commit to deliver the above – cited services to the citizenry with utmost integrity, transparency and accountability inspired by the values of discipline, honesty, hard work and devotion to duty.

So help us God.

ARTURO A. QUEBRAL

Provincial Budget Officer

ARMI A. DELA CRUZ ZENAIDA E. MACADAEG MYLENE M. ACOSTA
Supervising AO Budget Officer IV Budget Officer III
GIRLY A. GAMBOA MAILA G. SILVA MARILYN G. RUABORO
Administrative Officer IV Administrative Officer IV Administrative Asst. VI
TESSIE C. NATIVIDAD JOCELYN P. RASPADO MARJORIE C. MILLO
Administrative Asst. V Administrative Asst. IV Administrative Officer I
ALLANO G. BALIC KENNETH S. SABACAN EDWIN A. CARIÑO
Administrative Asst. II Administrative Aide V Administrative Aide IV
ANTONIO T. MONTERO JOY A. AGUSTIN
Administrative Aide IV Administrative Aide II

Frontline Services

FRONTLINE SERVICES

SERVICES: PROCESSING OF OBLIGATION REQUESTS

This document certifies the existence of available appropriation of the financial transaction being processed.

CLIENTS: Provincial Offices/NGOs

Step Process/Activity Duration Requirements Fees Person In Charge
Client/ Customer Service Provider
1 Submit claims Receive and check for completeness of required documents 5 mins. For Salaries: None Receiving Clerk
Obligation Request
Payroll
Daily Time Record
Approved Leave (if any)
For Wages of Casuals / Contractuals
Obligation Request
Payroll
Daily Time Record
Approved Job Order/Approved Contract of Services
For Payment of Supplies & Materials /
Equipment
Obligation Request
Approved Purchase Request
Disbursement Voucher
Purchase Order
Abstract of Bids
Canvass
Inspection Report
For Travel / Seminar
Obligation Request
Disbursement Voucher
Approved Travel Order
Itinerary of Travel
Invitation Letter
For Financial / Medical Assistance
Obligation Request
Disbursement Voucher
Approved Letter Request
For Scholarship / Educational Assistance
Obligation Request
Disbursement Voucher
Approved Letter Request
Photocopy of enrollment form
Photocopy of grades/certification
For Gasoline / Oil / Libricants
Obligation Request
Disbursement Voucher
Official Receipts
Approved Trip Tickets
For other claims (payments / reimbursements)
Obligation Request
Disbursement Voucher
Official Receipts
2 Wait for release of papers Verify and review as to validity of claims 20 minutes
  • For salaries / honorarium
Kenneth Sabacan
Allano Balic
  • For wages
Marjorie Millo
· For financial / medical / educational / scholarship assistance/grants & donations Marilyn Ruaboro
  • MOOEs / Cos / Special Accounts
Mylene Acosta
Check for availability of funds 2 mins Girly Gamboa
Cash Flow Forecast analysis 10 mins Mylene Acosta
Control and Assign Obligation Number
Sign approved appropriation 3 mins Arturo A. Quebral
3 Received approved claims/ not approved claims Release approved claims or return claims to client (if funds are exhausted/not available) Releasing Clerk
TOTAL RESPONSE TIME 45 MINS

SERVICES: REQUEST FOR AUGMENTATION

This is for the issuance of Allotment Release Order in response for the request for advance or additional release of allotment.

CLIENT: PROVINCIAL GOVERNMENT OFFICES

Step Process/Activity Duration Requirements Fees Person In Charge
Client/ Customer Service Provider
1 Submits letter request for additional allotment Receives request for additional allotment 1 min Letter request for additional/ advance release Receiving clerk
If request is Permissible, adjust e-copy of fund source (If request cannot be granted, return request to origin) 10 mins Mylene Acosta
Prepare additional ARO 10 mins Mylene Acosta
Sign/ approved ARO 15 mins Arturo Quebral
2 Waits for information Wait for approved ARO
Inform client of approval/disapproval 5 mins Mylene Acosta
3 Receives information on action to request Release ARO to the office concerned, Accntg. Office and PTO. 10 mins Releasing Clerk
TOTAL RESPONSE TIME 51 MINS

SERVICES: REQUEST FOR ALLOTMENT BALANCE

This is a query document as to the remaining balance of allotment of a certain expense account.

CLIENT: PROVINCIAL GOVERNMENT OFFICES

Step Process/Activity Duration Requirements Fees Person In Charge
Client/ Customer Service Provider
1 Submit document Receive document 1 min For MOOE and CO: None Receiving Clerk
1. Allotment Balance Inquiry Slip
signed by the requesting officer
2 Wait for the document Check for availability of fund/allotment 13 minutes Girly Gamboa
Fill up ABIS and sign for the availability
of fund/allotment.
3 Release document Release document 1 minute Releasing Clerk
TOTAL RESPONSE TIME 15 minutes

SERVICES: TECHNICAL REVIEW OF MUNICIPAL BUDGETS – ANNUAL AND SUPPLEMENTAL

Annual Budget is a document that contains a summary of income and expenditures necessary to carry out the functions, projects and activities of a Local
Government Unit for the remaining ensuing fiscal year.

A Supplemental Budget is a document prepared to supplement the changes in the annual budget under the following circumstances:

1. When supported by funds actually available as certified by the Local Treasurer.

2. New revenue sources.

3. In times of calamity, realignment of funds to use appropriated funds and savings.

CLIENT: MUNICIPAL GOVERNMENT

Step Process/Activity Duration Requirements Fees Person In Charge
Client/ Customer Service Provider
1 Submit Municipal

Budget

Receive Municipal Budget 5 minutes For Annual Budget: None Receiving Clerk
1. Transmittal Letter
2. Appropriation Ordinance w/ Seal
3. Prescribed Budget Preparation
Forms
4. Annual Investment Plan
5. GAD Plan
For Supplemental Budget:
1. Transmittal Letter
2. Appropriation Ordinance
3. Prescribed Budget Preparation Forms
For Realignments:
1. Transmittal Letter
2. Appropriation Ordinance
3. Prescribed Budget Preparation Forms
Review of documentary requirements and conduct technical review. Zenaida Macadaeg
1. For Annual Budgets 15 days
2. For Supplemental Budgets 5 days
3. For Realignments 5 days
Final review and endorse to Sangguniang Panlalawigan for final technical review action. 1 day Arturo A. Quebral
TOTAL RESPONSE TIME 16 days 5 mins. / 6 days 5 minutes

SERVICES: TECHNICAL ASSISTANCE TO MBO’s AND OTHER OFFICES

The Provincial Budget Office shall provide technical assistance in the techniques of preparation of their annual/supplemental budgets and realignment of
funds, and assistance to other offices/agencies inquiring budgetary information, guidelines and issuances.

CLIENT: MUNICIPAL GOVERNMENT, NGO’S AND OTHER OFFICES

Step Process/Activity Duration Requirements Fees Person In Charge
Client/ Customer Service Provider
1 Sign Client Logbook None
2 Undergo brief background interview (if needed) 10 minutes Request letter ( if any) Arturo A. Quebral
Zenaida Macadaeg
Mylene Acosta
Girly Gamboa
Maila Silva
3 Request data needed Prepare certified copy of documents or print copy needed. 5 minutes Maila Silva
Jocelyn Raspado
Marjorie Millo
TOTAL RESPONSE TIME 15 minutes

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